TERMS OF PAYMENT & BOOKING CONDITIONS

The following terms of payment & booking conditions are valid for ICELANDIC MOUNTAIN GUIDES (IMG), ICELAND ROVERS (ILR) and GREENLAND ADVENTURES by ICELANDC MOUNTAIN GUIDES (GAIMG).

DAY TOURS

All rates quoted are based on current purchasing price in Iceland. Prices are in Icelandic Kronur as shown on our web site. Prices are guaranteed after full payment has been made.

CANCELLATION
All cancellations must be made by letter, fax or e-mail. In conformity with business practices within the Icelandic travel industry, the Travel Agent is obliged to charge cancellation fees to passenger(s) as follows:

CANCELLATION CHARGES

  • DAY TOURS IN ICELAND
    • Cancellation received more than 24 hours prior to departure are fully refunded.
    • Cancellation received less than 24 hours prior to departure will be charged full price.
  • DAY TOURS OUTSIDE OF ICELAND
    • A confirmation fee of 45.000 ISK is non-refundable
    • 50 % of tour price, if cancelled formally 30 – 59 days prior to departure.
    • 75 % of tour price, if cancelled formally 16 – 29 days prior to departure.
    • 100 % of tour price, if cancelled formally within 15 days prior to departure.

INSURANCE
We advise all our clients to have insurance.

OTHER
All complaints must reach IMG / ILR / GAIMG within 5 days from departure from Iceland. Otherwise possible compensation is not valid.
Note: IMG / ILR / GAIMG reserve the right to alter tours and itineraries due to weather or road conditions. All programs can be changed or cancelled at any moment during the trip to assure the safety of the clients and staff of IMG / ILR / GAIMG. No responsibility is accepted for losses, expenses due to delays, changes of flights, or other services or because of strikes, accidents, sickness, damage, negligence, weather, war, changes in schedules, or other similar causes. IMG / ILR / GAIMG do not assume responsibility for accidents or death that can be traced to the participant´s negligence, acts of third parties or exterior circumstances such as weather, natural occurrences, war or other similar causes.


Multi-Day Tours

All rates quoted are based on current purchasing price in Iceland. Prices are in Icelandic Kronur as shown on our web site. Prices are guaranteed after full payment has been made.

CANCELLATION
All cancellations must be made by letter, fax or e-mail. In conformity with business practices within the Icelandic travel industry, the Travel Agent is obliged to charge cancellation fees to passenger(s) as follows:

CANCELLATION CHARGES
The confirmation fee differs regarding the type of tour you are choosing:

IMG / ILR / GAIMG reserves the right to keep the below confirmation fee to cover costs, if clients do formally cancel their participation within three months of departure (within six months for the combination backpacking tours Coast to coast - The Iceland Traverse and all Greenland tours).

  • MULTI-DAY TOURS IN ICELAND
    • Over night tours in summer 30.000 ISK  is non-refundable.
    • Over night tours in winter 50.000 ISK is non-refundable.
    • Combination tours 30.000 ISK for each leg of the tour is non-refundable.
    • 25% of tour price, if cancelled formally 31-21 days prior to departure.
    • 50 % of tour price, if cancelled formally 15 – 21 days prior to departure.
    • 75 % of tour price, if cancelled formally 14 – 7 days prior to departure.
    • 100 % of tour price, if cancelled formally within 7 days prior to departure.
  • MULTI-DAY TOURS OUTSIDE OF ICELAND
    • A confirmation fee of 45.000 ISK is non-refundable
    • 50 % of tour price, if cancelled formally 30 – 59 days prior to departure.
    • 75 % of tour price, if cancelled formally 16 – 29 days prior to departure.
    • 100 % of tour price, if cancelled formally within 15 days prior to departure.

CHANGE FEE:
If one requests changes to pre-made packages (i.e. self-drive packages), such as adding nights into the program, changing hotels or dates a change fee of EUR 100,- will be charged.
Please note that there is no fee for booking additional nights in Reykjavík before or after a tour/package.

  • Last minute change fee: If a confirmed service is changed less than two weeks prior to arrival of the client, change fee of EUR 100,- will be charged.
  • Last minute booking fee: A last minute booking fee of EUR 100,- will apply to all bookings requested within two weeks of client’s arrival. This fee will apply to bookings for self-drive packages and countryside accommodation. This however does not guarantee confirmation and will therefore only be charged for confirmed bookings.

INSURANCE
We advise all our clients to have insurance.

VALIDITY OF PRICES
All rates quoted or shown in our tariffs are based on current purchasing prices in Iceland. IMG / ILR / GAIMG reserve the right to change prices already quoted or published in our price lists without notice in the event of currency fluctuation, government taxes, or due to any other cost increases that are outside our control.
Any eventual changes in rates will not be made with less than 8 weeks’ notice prior to arrival.
After the invoice has been issued the price is guaranteed against any surcharge, unless an increase is due to government laws or currency changes. IMG / ILR / GAIMG will absorb an amount equivalent to 5% of the package price. Amounts that exceed the 5% will be charged and clients will be entitled to cancel their booking with a full refund if the surcharge exceeds 10%.

OTHER
All complaints must reach IMG / ILR / GAIMG within 5 days from departure from Iceland. Otherwise possible compensation is not valid.
Note: IMG / ILR / GAIMG reserve the right to alter tours and itineraries due to weather or road conditions. All programs can be changed or cancelled at any moment during the trip to assure the safety of the clients and staff of IMG / ILR / GAIMG. No responsibility is accepted for losses, expenses due to delays, changes of flights, or other services or because of strikes, accidents, sickness, damage, negligence, weather, war, changes in schedules, or other similar causes. IMG / ILR / GAIMG do not assume responsibility for accidents or death that can be traced to the participant´s negligence, acts of third parties or exterior circumstances such as weather, natural occurrences, war or other similar causes.


Expeditions

CONFIRMATION FEE
A confirmation fee is required for all expeditions and is not refundable. How high the confirmation fee is (often around 15-20% of total tour price), and by what time it has to be paid, varies between tours and will be specified in the expedition manual of each tour, available on IMG / ILR / GAIMG web site and/or in email communications between IMG / ILR / GAIMG and the client during the booking process.

CANCELLATION
All cancellations must be made by letter, fax or e-mail to the IMG / ILR / GAIMG Expeditions Department. In conformity with business practises within the Icelandic travel industry, the Travel Agent is obliged to charge cancellation fees to passenger(s) as follows:

CANCELLATION CHARGES

  • EXPEDITIONS IN ICELAND
    • 50 % of total tour price, if cancelled formally 14 – 30 days prior to departure.
    • 75 % of total tour price, if cancelled formally 8 – 13 days prior to departure.
    • 100 % of total tour price, if cancelled formally within 7 days prior to departure.
  • EXPEDITIONS OUTSIDE OF ICELAND
    • 50 % of total tour price, if cancelled formally 90 – 180 days prior to departure.
    • 100 % of total tour price, if cancelled formally less than 3 months prior to departure.

INSURANCE
We advise all our clients to have insurance.

VALIDITY OF PRICES
Valid retail prices are as listed on our price lists issued by IMG / ILR / GAIMG for each period. All rates are based on current purchasing prices in Iceland. IMG / ILR / GAIMG reserves the right to change prices already quoted or published in our price lists without notice in the event of inflation, changes in oil prices, government taxes, or due to any other cost increases that are outside our control. IMG / ILR / GAIMG will absorb an amount equivalent to 5% of the price. Amounts that exceed the 5% will be charged and clients will be entitled to cancel their booking with a full refund if the surcharge exceeds 10%. Eventual changes in rates will not be made with less than 4 weeks’ notice before departures or on bookings already made and confirmed.

OTHER
All complaints must reach IMG / ILR / GAIMG within 5 days from departure from Iceland. Otherwise possible compensation is not valid.
Note: IMG / ILR / GAIMG reserve the right to alter tours and itineraries due to weather or road conditions. All programs can be changed or cancelled at any moment during the trip to assure the safety of the clients and staff of IMG / ILR / GAIMG. No responsibility is accepted for losses, expenses due to delays, changes of flights, or other services or because of strikes, accidents, sickness, damage, negligence, weather, war, changes in schedules, or other similar causes. IMG / ILR / GAIMG do not assume responsibility for accidents or death that can be traced to the participant´s negligence, acts of third parties or exterior circumstances such as weather, natural occurrences, war or other similar causes.